The Importance of Backing Up on the Cloud

Posted on Tuesday, March 11th, 2014 by

Cloud-Jules“The Cloud”, as it is usually referred to, is the internet – a network of servers. We have been using it without knowing for years as the simple task of checking your email online makes use of “The Cloud”.

The servers that are part of the cloud have specialized functions – some are storage servers – like the Amazon Content Repository (CDN), others are using their computing power to run applications – like Windows Azure. They run together offering more reliability and in case of a server’s failure, the other servers in the group pick up the load until the error is redressed.

There are several things you can do in the cloud:

  • Check your email – from any computer anywhere that offers an internet connection
  • Collaborate online – create and share your documents with friends and family using software like “Google Docs” and more recently Office 365. Everyone in your group can add to your document, edit it and save the changes.
  • Store your important documents. The familiar product DropBox uses cloud servers to save your files. You can create backups of your important files and store them securely online.

 

Why should I backup my data on the Cloud?

You should perform regular backups of your important files (music, pictures, files and folders) to prevent data loss in case of an emergency. If your computer’s hard drive fails, if you are a victim of a very aggressive cyber-virus that deletes your files, if you mistakenly delete some of your files, you can find yourself rapidly descending into panic mode.

You can prevent this situation (and keep your stress levels under control) if you decide to save your data remotely. The cloud invisibly backs up your files and folders and alleviates the potentially endless (and costly) search for extra storage space. You can use it as an alternative to deleting old files or buying a new external drive. The cloud offers you the option to back-up, sync and access your data across multiple devices. The only thing you require is an active internet connection.

How safe is it?

When you store your information online, you must consider the risk that your data may be accessible to others- potentially people you do not wish to have access. Take this into account when opening an account with a vendor and ask about their data security policy as part of the deal.

What you should be considering:

  • How much data will you be storing? The different service providers have different costs per Gb.
  • Check if your data is encrypted while being uploaded/downloaded from the online drive (the URL should start with https:// (s-stands for secure SSL connection)
  • Understand access rights to the cloud folder. Several cloud storage providers allow you to share access to your online folders with other people. Be sure you know in details how this works.  Can they read only or can they change the file?  Will you know who changed a file last?  If you share the file with a group, do you know who is in the group?  Are you notified if the group changes?
  • Understand the service provider’s security standards and what your options are if the service provider is hacked or they lose your data.

Cloud Backup Providers:

At Outlook Digital, we always make sure that your data is safe. All of our Web Development Projects are backed up onto local drive, a remote location and also to the Cloud. For more information about our services please visit our website.

Posted in | Tagged: , , ,